Information on the Protection and Processing of Personal Data of Business Partners of ILV s.r.o.


ILV s.r.o.
Registered office: Příchovice 234, 334 01 Přeštice
Company ID: 25144049
Registered in the Commercial Register maintained by the Regional Court in Plzeň,
Section C, File 13811

Introductory Information

Data protection is very important to us. Below we inform you how we collect, process, use, store, and protect your personal data and what rights you have under Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (General Data Protection Regulation – GDPR).

Personal data means any information relating to an identified or identifiable natural person, who can be identified directly or indirectly, particularly by reference to identifiers; i.e. “you”.

The most common examples of personal data we process in day-to-day business are identification data (such as name and job title) and contact details (such as email address and phone number) of business partners (natural persons), their employees, representatives or other contact persons.

We recommend that you read this Privacy Policy carefully. By using our services or providing goods/services, and providing your personal data, you acknowledge that you have been informed about how we use your personal data as described herein.

Who is the Controller of Your Personal Data

ILV s.r.o.
Příchovice 234, 334 01 Přeštice
Company ID: 25144049
Phone: +420 371 122 711

The controller has not appointed a Data Protection Officer.

Purpose and Legal Basis for Processing Personal Data

This notice is intended for data subjects whose personal data is processed by the controller: business partners (customers and potential customers, suppliers), and visitors.

Your personal data is processed in accordance with the provisions of the GDPR, Act No. 101/2000 Coll. on the Protection of Personal Data, as amended, and other applicable legislation. The scope of processing depends on the agreed or required services.

Scope of Processing

We process personal data necessary for fulfilling legal obligations, particularly:

  • Identification and address data (name, company ID, VAT number, registered office or business premises)
  • Contact details (address, phone number, email)
  • Other data such as bank details, delivery address
  • Data necessary for fulfilling the business relationship (e.g. information about orders, payments, invoices)
  • Security data – CCTV system records

Purpose of Personal Data Processing

Your personal data may be processed for the following purposes:

  • Establishment or performance of business (contractual) relationships
  • Maintaining business relationships (buying, selling)
  • Mutual fulfillment of contractual/legal obligations (e.g. tax or commercial law)
  • Protection of the rights and legal interests of the controller or third parties
  • Compliance with legal obligations (e.g. tax audits, data archiving)
  • Maintaining a record of contact persons (name, position, phone, email)
  • Issuance of accounting documents (e.g. delivery notes, invoices)
  • Marketing purposes
  • Production and service support
  • Improved communication between parties
  • Logistics and transport
  • CCTV surveillance for property protection and visitor recording
  • Based on your consent (which may be withdrawn at any time)

Legitimate Interests of the Controller or Third Parties

Your personal data may also be processed based on legitimate interests, such as:

  • Advertising or market research (if you haven’t objected)
  • Data exchange with credit institutions (for economic risk management)
  • Limited data retention where deletion would require unreasonable effort
  • Compliance with anti-terrorism lists (beyond legal requirements)
  • Development of products, services, and internal systems
  • Data enrichment from publicly available sources
  • Market and statistical analysis
  • Benchmarking
  • Legal defense and enforcement unrelated to contracts
  • Internal/external audits and security inspections
  • Access control and property protection
  • Certifications (private or official)
  • Protection of assets and employees (e.g. video surveillance)

Sources of Personal Data

We collect personal data directly from business partners, publicly available sources, visits to our premises, or trade fairs and exhibitions.

Data Security

We have implemented appropriate technical and organizational measures to ensure the confidentiality, integrity, and availability of personal data, in line with best practices and risk assessment.

We protect data against accidental loss, destruction, alteration, unauthorized access or disclosure. Access to your data is restricted to authorized persons who are bound by confidentiality obligations.

Data is processed manually in paper and electronic form or automatically by IT systems under strict security rules.

Retention Period

Personal data is processed for the duration of the contractual relationship and beyond, as required by law, typically:

  • 5 years from the termination of the contract
  • 10 years for accounting and tax purposes
  • 0.5–1 year for marketing or during the customer relationship
  • 10 years for order and invoice records
  • 5 working days for CCTV footage

In the case of consent, we retain data for up to 10 years or until the consent is withdrawn.

Your Rights as a Data Subject

You have the following rights under the GDPR (subject to legal limitations):

  • Right to access your personal data
  • Right to rectification, restriction, or erasure
  • Right to object to processing
  • Right to withdraw consent at any time
  • Right to data portability (transfer to another controller)
  • Right not to be subject to automated decisions
  • Right to lodge a complaint or request remedy

To exercise your rights, contact us in writing or via email at sekretariat@ilv.cz. If your request is justified, we will act within one month (extendable by 2 months if necessary).

Your Obligation to Provide Data

Providing personal data is a contractual requirement. You are required to provide only the data necessary to enter into or perform a contract or legal obligation. Without such data, we may not be able to enter into a contract with you. Where applicable, we will clearly state if data is provided voluntarily.

Updates to this Privacy Policy

We may update this policy at any time. The latest version is always available on our website: www.ilv.cz.

We guarantee that no changes will be retroactive or affect previously collected data in a way that would violate this policy.

Contact for Questions

If you have any questions or complaints regarding the processing of your personal data, please contact us in person, in writing, or via email at sekretariat@ilv.cz.

Validity
This document is valid as of 25 May 2018 and may be updated at any time.

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